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Assistant Action Vehicle Coordinator

Supports the Coordinator on breakdowns, bookings, continuity photos and paperwork.

Duties

• Maintain vehicle lists and continuity stills
• Chase owner/hire confirmations and call times
• Help draft movement orders with Captain
• Track doubles and matching notes
• Assist on-set with radios and positioning
• Keep insurance and release paperwork organised
• Support wrap returns
• Step up to Captain cover when asked

Reports to

Action Vehicle Coordinator

Works with

Coordinator, Captain, Drivers, Production office

Career path

Driver / production PA path → Assistant Action Vehicle Coordinator → Captain / Coordinator

Day to day

Keep the board accurate; chase tomorrow’s cars today; be the Coordinator’s second brain on set.

Call times

Prep and workshop days often before general unit call. On shoot days Action Vehicle crews typically arrive early to position cars, brief drivers and liaise with 2nd AD / Locations. Night fuel, wash and prep after wrap are common — read the movement order against the call sheet.

What to wear

Workshop: overalls or workshop blacks, steel toe-caps, gloves, eye protection. On set: matte blacks, production-approved boots, radio, hi-vis when moving vehicles in public roads or unit base as briefed.

Tools & kit

Laptop/phone; radio; continuity camera; filing for releases.

Tips

Confirm title (Action Vehicle / Picture Vehicle / Picture Car Coordinator), agreement, budget band, prep/wrap, workshop access and insurance wording on the deal memo. We never invent Bectu figures — check bectu.org.uk Transport materials and your production. Work only with licensed armourers/stunts where vehicles are prepared for action.

Software

• Excel / Google Sheets vehicle breakdowns, continuity and schedules
• Scriptation / PDF sides for vehicle lists
• Photo libraries / Drive shared folders for casting cars
• Shared call sheets and movement orders
• Workshop job cards / service logs
• ChatGPT for period vehicle research drafts (Coordinator verify legality, insurance and continuity)

Related roles

Action Vehicle Coordinator, Action Vehicle Captain, Picture Car Coordinator

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