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Art Department Coordinator

Coordinates art paperwork, schedules, POs and crew logistics — UK Art Department grade; confirm title on the call sheet and deal memo.

Duties

• Read the call sheet and sides before arriving
• Maintain radio/set etiquette and H&S
• Hand over notes/kit status at wrap
• POs, hires and schedules
• Crew and runner coordination
• File drawings and clearances
• Liaise Production office

Reports to

Production Designer / Supervising Art Director

Works with

Art team, Production office, Accounts, Construction Coordinator

Career path

Art Department Assistant → Art Department Coordinator

Day to day

Track budgets/POs; schedule art crew; organise meetings; liaise accounts; keep shared drives tidy.

Call times

Prep is office/workshop-led. On shoot days, dress/reset cover is often pre-call; night dress and strike around stages is normal UK studio practice.

What to wear

Smart-casual in prep/office; blacks and boots on set/stage; PPE on construction liaison days.

Tools & kit

Laptop, measuring tools, sample bag, radio on set days; drawing tools for draughting grades.

Tips

Confirm title, agreement, budget band, prep/wrap and kit fee on the deal memo before accepting. We never invent Bectu figures — check bectu.org.uk ratecards / your branch.

Software

• Excel / Google Sheets
• StudioBinder / Movie Magic
• Notion / Drive
• Vectorworks / AutoCAD / SketchUp / Rhino
• Adobe Photoshop / Illustrator / InDesign
• PureRef / Milanote moodboards
• Excel / Google Sheets budgets
• Midjourney / Firefly for early concepts only (IP/clearance)

Related roles

Art Department Assistant, Production Coordinator

More Art Department roles