Home › Departments › Production › Production Coordinator

Production Coordinator

Runs the production office: call sheets, travel, paperwork and information flow.

Duties

• Read the call sheet and sides before arriving
• Maintain radio/set etiquette and H&S
• Hand over notes/kit status at wrap
• Call sheets & sides distribution
• Travel and accommodation
• Clearances paperwork
• Office management

Reports to

Production Manager / Line Producer

Works with

APC, Secretaries, Runners, AD office, Locations, Transport, Accounts

Career path

Runner → Assistant → Coordinator → PM

Day to day

Compile call sheets with 2nd AD; book travel/accommodation; distribute sides/scripts; chase paperwork; keep contacts current.

Call times

Production office often opens earlier than unit; coordinators hit call-sheet deadlines the night before. Runners may open base early. Night shoots flip office cover — check the sheet.

What to wear

Smart-casual in office; blacks if on set; weather layers for location runs; comfortable shoes for long days.

Tools & kit

Laptop/phone, chargers, notebook, production office kit; runner bags for runs.

Tips

Confirm title, agreement, budget band, prep/wrap and kit fee on the deal memo before accepting. We never invent Bectu figures — check bectu.org.uk ratecards / your branch.

Software

• Excel / Google Sheets
• StudioBinder
• Hot Moves / travel tools
• ChatGPT for email drafts (check facts)
• Movie Magic / Excel / Google Sheets
• StudioBinder / Yamdu / Wrapbook / CrewStart / Team Engine as used
• Google Workspace / Microsoft 365
• ChatGPT for draft emails/checklists (human check before send)

Bectu rate cards for this role are in the app.

Related roles

Production Runner

More Production roles