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Production Secretary

Production office admin: phones, filing, scripts and visitor handling — UK Production grade; confirm title on the call sheet and deal memo.

Duties

• Read the call sheet and sides before arriving
• Maintain radio/set etiquette and H&S
• Hand over notes/kit status at wrap
• Office admin and phones
• Script/watermark distribution
• Visitor and courier liaison
• Support Coordinator

Reports to

Coordinator / PM

Works with

Office team, visitors, script distribution lists

Career path

Production Runner → Production Secretary → APC

Day to day

Answer phones; greet visitors; file; watermark/distribute scripts as instructed; support coordinator.

Call times

Production office often opens earlier than unit; coordinators hit call-sheet deadlines the night before. Runners may open base early. Night shoots flip office cover — check the sheet.

What to wear

Smart-casual in office; blacks if on set; weather layers for location runs; comfortable shoes for long days.

Tools & kit

Laptop/phone, chargers, notebook, production office kit; runner bags for runs.

Tips

Confirm title, agreement, budget band, prep/wrap and kit fee on the deal memo before accepting. We never invent Bectu figures — check bectu.org.uk ratecards / your branch.

Software

• Google Workspace
• PDF script tools
• Movie Magic / Excel / Google Sheets
• StudioBinder / Yamdu / Wrapbook / CrewStart / Team Engine as used
• Google Workspace / Microsoft 365
• ChatGPT for draft emails/checklists (human check before send)

Related roles

Assistant Production Coordinator, Production Runner

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