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Prop Coordinator

Admin and coordination for Props: orders, schedules, meetings and budget support — UK Props grade; confirm title on the call sheet and deal memo.

Duties

• Read the call sheet and sides before arriving
• Maintain radio/set etiquette and H&S
• Hand over notes/kit status at wrap
• Day-to-day Props admin and scheduling
• Place orders for materials and specialist kit
• Organise meetings and track budget lines
• Support Prop Master through wrap paperwork

Reports to

Prop Master / Assistant Prop Master

Works with

Props team, Production office, Accounts, Storeman

Career path

Production / art runner path → Prop Coordinator

Day to day

Track POs and hires; schedule fittings/makes; organise meetings; keep inventories synced with Storeman.

Call times

Dressing props frequently pre-call for dress/strike; standby props match unit call and wrap with camera. Store and run days before first shoot can be long — check standby vs dressing call.

What to wear

Blacks on set; boots in store/stage; gloves for handling; smart-casual in prep meetings.

Tools & kit

Radio, multitool, gloves, inventory lists, soft wrapping materials; action kits as grade requires.

Tips

Confirm title, agreement, budget band, prep/wrap and kit fee on the deal memo before accepting. We never invent Bectu figures — check bectu.org.uk ratecards / your branch.

Software

• Excel / Google Sheets
• Outlook / Gmail
• Notion / Drive
• Purchase-order systems
• Excel / Google Sheets inventories & budgets
• Scriptation / PDF sides for prop lists
• Notion / Drive shared folders
• ChatGPT for breakdown checklists (verify against script)

Related roles

Prop Master, Assistant Prop Master, Storeman

More Props roles